Operations Manager

Newcastle Partners is a privately held, full service, commercial real estate investment and development company focusing exclusively in West Coast gateway marketplaces. The firm is comprised of three Partners, a Development Manager, and an Operations Manager.

Operations Manager Job Description

Operations                  

• Run day to day operations of office (distributing/opening mail, office supply management/ordering, check depositing & overall maintenance of office).
• Facilitate execution and distribution of all Purchase and Sale Agreements and Amendments and all other real estate related contracts.
• Entity formation/registration for all new projects including obtaining FEINs, Articles of Organization, annual SOS registration, LLC tax payments and entity cancellation/termination at project acquisition or sale.
• Draft and manage press releases and email blasts upon project commencement; manage corporate website design, redesign, and content development.

• Provide onsite IT support and liaison with off-site IT firm when needed.
  
  

Development/Accounting

• From entitlement to project completion, heavily involved in the development process of warehouse distribution centers ranging from 50,000 square feet to 1,000,000 square feet; multiple simultaneous developments in stages from land acquisition to new project lease-up.
• Manage and track all consultant contracts and subcontractor lien releases through duration of construction process.
• Report to CFO on all finance matters and assist with accounting for all development projects.
  • Monthly construction draw packages to facilitate payment to vendors and general contractors; all of which require dedicated working knowledge of QuickBooks.
  • Reconcile bank accounts monthly.
  • Prepare monthly financials and bank reconciliations for all assets.
  • Administer all investor contributions, distributions, and project capital calls.
  • Execute all wire transfers for property deposits, project sales and purchases, and partner/investor distributions.
  • Process payroll and cut checks from various bank accounts/ACH transfers
  • Annual tax preparation, 1099 and financial reporting for all entities.

Asset Management

• Property manager for several small office buildings in San Francisco.
• Monitor and enforce the terms of all lease agreements, the billing and collection of rents and other tenant charges in compliance with leases.
• Manage all aspects of lease administration including critical date master scheduling, lease notification and renewal notices; work with leasing agents to show prospective tenants’ vacant space.
• Assist Director of Construction with various tenant buildouts and construction projects.
  
  

Qualifications

• Minimum 3-5 years experience.
• Solid accounting skills. Quickbooks experience preferred.
• Real estate experience preferred.
• Enthusiastic, ambitious and able to work in a fast-paced environment.
  
  

*This job is based in San Francisco and there is flexibility to work from home during Covid. Post-Covid, this position will primarily be in the office, with some flexibility to work from home. Newcastle will not pay for relocation.