Construction / Development Contract Administrator

MIG Real Estate (“MIG”) is a private real estate investment firm located in Newport Beach, California. MIG owns and operates over $2 billion of real estate investments in multi-family, office, hotel, retail and industrial properties located in the Western U.S. and Sunbelt. 

MIG is currently seeking a qualified individual with at least 3 years of experience to serve as a Development Accountant/Coordinator. The candidate will be a key team member in our development and construction area. The position will report to the Director of Finance and Administration.

RESPONSIBILITIES:

Job Duties and Responsibilities

• Prepares, reviews, and administers contractual agreements, change orders, etc. relating to construction, development, renovation projects, and capital projects.  Track all required compliance documents and ensure all agreements are fully executed and received.
• Entry of contracts and change order into project management / accounting software.
• Track all details of development/construction costs by commitments, actual, budget and forecast.
• Manage the construction draw process for both development and operating properties.
• Manage the loan draw process with construction and operations.
• Prepare all development/construction project status reports.
• Review all project invoices, code and process for payment.
• Effectively manage, communicate, and coordinate vendor invoicing and payment policies.
• Prepare job cost related journal entries as needed.
• Organize project cost information to assist with the preparation of cost segregation studies and tax returns.
• Assist in the cash requirement planning for development/construction projects.
• Track all insurance requirements and maintain active certificates of insurance and endorsements.
• Develops the audit standards process for contract organization including the maintenance of contract files and the contract preparation process.
• Audits files and processes in the field for compliance of standards for achievement of cost and schedule objectives.  Maintain document control systems within network server, and cloud-based systems to ensure complete, accurate, and up to date as well as maintaining file structure.
• Actively engages Development and Construction Management teams, operations’ teams, general contractors and subcontractors / vendors on assigned projects.
• Assist with the pre-qualification and re-qualification of vendors by managing and maintaining required documentation.
• Setup up new projects and assist with maintaining existing projects in Project Management Software.
• Team interaction promoting positive internal and external vendor relationships.
• Excellent Computer Skills and well versed in Microsoft Project Suite, Management Software Systems, DocuSign, Accounting Systems, and other systems to perform job duties.
• Administrator functions in a timely manner to ensure business continues to operate at a normal pace.

In addition, this individual will be responsible for working within a cross functional internal team including business partners from our Re-Development, Construction, Operations, Legal, Risk Management, Transaction, and Debt teams.

QUALIFICATIONS AND QUALITIES:

• Strong working knowledge of Microsoft Excel, Word, Project Management Software and relevant accounting software experience (Yardi is a plus).
• Self-starter and motivated team player with ability to work independently.
• Must be able to work in a fast paced, entrepreneurial work environment.
• Excellent interpersonal, communication, and organizational skills.
• Detail oriented and able to handle multiple projects and deadlines.
• BS/BA degree in Accounting, Business or similar.
• 3+ years of experience in a development/construction accounting environment.