Executive Assistant

LivCor, a Blackstone portfolio company, is a real estate asset management business specializing in multi-family housing. Formed in 2013 and headquartered in Chicago, LivCor is currently responsible for a portfolio of over 400 Class A and B properties comprising more than 150,000 units in markets across the United States. Our business is focused on making real estate more valuable. But for us, it’s more than that. It’s people first, community always. It’s a life-filled career, not just a career-filled life. It’s doing good work, with good humans, and making a difference. It’s excellence in all its forms. Ultimately, we create great places to work, live, and grow. We do that by focusing on leaving people – and places – better than we found them.

 

 

Whew! Still with us? Cool. Let’s talk about where you’d fit in:

 

The executive assistant provides administrative and project support to multiple executives as assigned for LivCor. Acts as primary point of contact for internal and external constituencies on all matters relating to this group of executives. The ideal candidate is highly self-motivated professional, capable of managing their workload, prioritizing tasks in a fast-paced corporate environment, as well as work under pressure at times to handle a wide variety of activities and confidential matters with discretion. 

 

Only read further if you are:

• Kind
• Humble
• Honest
• Relentless
• Smart with Heart

You should be:

• Authentic. You do you. Together, we’ll do something amazing.
• A passionate person with a love for real estate and investing; and believes that helping others win is a noble cause, essential to our success.
• An excellent team player who enjoys working with others and has strong interpersonal skills.
• Highly motivated, energetic, and organized
• Gumby. Things change.

What you will do:

• Organizes executives’ days by managing calendars and scheduling appointments to create win-win situations for access to the executives.
• Provides a bridge for smooth communication between executives and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.
• Researches, prioritizes, and follows up on incoming issues and concerns addressed to the executives, including those of a sensitive or confidential nature.
• Works closely and effectively with executives to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
• Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects for executives, some of which may have organizational impact.
• Successfully completes critical aspects of deliverables with a hands-on approach, including drafting general correspondence, memos, and letters, many of which are confidential in nature; overseeing all calls to ensure they are routed to appropriate executive and that messages are returned; and other tasks that facilitate the executives’ ability to effectively lead the company.
• Prioritizes conflicting needs; handles all matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
• Assists in the preparation of packages and requests for information.
• Creates and maintain files, databases and spreadsheets.
• Coordinates travel arrangements, compiles documents for travel related meetings and prepares Travel and Expense reports. 
• Opens and distributes incoming mail to appropriate executives.
• Creates and updates presentations including charts, tables, graphs, utilizing various software programs.
• Processes invoices for payment, after first assessing purpose, obtaining approval, and routing to appropriate party for payment.
• Prepares agendas, notices and minutes for meetings.
• Handles all aspects of event planning for team meetings, dinners, and social events.

What you should have:

• Administrative experience, including executive level support.
• Some college preferred. 
• Exceptional organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• World-class follow up skills that inspire confidence that balls will not be dropped.
• Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, senior management, external parties.
• Strong written and verbal communication skills.
• Demonstrated proactive approaches to problem-solving with strong decision-making capability.
• Highly resourceful team-player, with the ability to also be extremely effective independently.
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.
• Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment.
• Forward looking thinker, who actively seeks opportunities and proposes solutions.
• Friendly and professional demeanor.
• Thorough knowledge of Microsoft applications and other general office equipment is required. Outlook experience preferred.

What we offer:

We know that if we take care of our team everything else will fall into place. We aren’t perfect, but we will try to set very clear expectations, always let you know where you stand, and do everything in our power to help you get where you want to go.

 

Our culture and values matter to us. A lot. We’re definitely not serious but we take this stuff seriously, if you get what we mean. We want a place that is an ego-free zone. A place where good people do good things together. It shouldn’t be rocket science in workplaces, but for some reason it still is? We’re absolutely determined to be different, and we think we’re doing a pretty good job at it. We have a CEO who makes fun of himself, and who will encourage you to tell him when he is wrong. In fact, he needs people to – we all do. Supportive challenge is good, it’s how we get better. We like getting better. We also love diversity, of all kinds. We need people who look, sound, speak, love, and exist differently from one another. This isn’t at the end of this paragraph because it’s an afterthought. It’s SO important to us we want it to stand out.

 

Right. On to the technical stuff that we know matters to you. We offer competitive pay that is commensurate with the market and relevant experience, and a full slate of benefits that even includes things like paid parental leave.

  

If any of this sounds interesting, then maybe we are a fit. Life is too short to work with people you don’t like. So whatever you do, don’t make that mistake.

 

The LivCorian Values

1. Be you. Be Real. Be Open. You do you. Together, we will do something amazing.
2. Care, Always. We don’t want to let anyone down.
3. Courageously Curious. We love to learn, even when it hurts.
4. Help Others Win, Be A Good Neighbor. This is about ‘We, not Me.’
5. Relentless Hustle, Heart & Humility. Work hard. Be Kind. Make Better.

 

A few of the people you will work with:

• Tom Minkowicz
• Brian Kelly
• Sean Noonan
• Tony Konstant

 

LivCor is proud to be a US EPA ENERGY STAR® Partner

 

EEO Statement

Our company is proud to be an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Our employment decisions are based on individual qualifications, job requirements and business needs without regard to race, color, marital status, sex, sexual orientation, gender identity and/or expression, age, religion, disability, citizenship status, national origin, pregnancy, veteran status and or any other legally protected characteristics. We are committed to providing reasonable accommodations, if you need an accommodation to complete the application process, please email us.