Executive Assistant to CEO/Founder

Business Responsibilities

Carry out specific projects, research and administration as required;

Liaising with clients, suppliers, shareholders, intercompany staff;

Organizing and maintaining the CEO’s calendar, making appointments;

Ensures the CEO's schedule is followed and respected. Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the CEO's time and office;

Word processing, dealing with correspondence, writing emails/letters and corporate documentations/policies, typing meeting reports;

Organizing and attending meetings with CEO and/or other staff when appropriate. Creating meeting notes and agendas when applicable;

Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response; 

Arranging business trips (including flights and accommodations), ensuring the CEO is well-prepared for meetings/business trips;

Ability to edit documents and spreadsheets on behalf of the CEO (Moderate Microsoft PowerPoint, Excel and Word skills required);

Completing expense reports and management of expenses;

Fulfilling office supply and general office furnishing requests;

Some HR related tasks required;

Qualifications/Skills

• 4 years experience as an executive assistant or senior executive assistant
• Comprehension of Microsoft Office Suite and procedures
• Exemplary planning and time management skills
• Up-to-date with advancements in office gadgets and applications
• High level verbal and written communications skills
• Trustworthy with highly confidential information