Executive Assistant

Oakley Group, LLC Executive Assistant Job Description

Oakley Group is a team of motivated real-estate professionals with a diverse set of backgrounds and a shared purpose and passion for both our investors and the residents in our communities. We employ a disciplined approach while remaining nimble to capitalize on opportunities as they arise. The company’s culture encourages teamwork, innovation, and places high value on relationships. We pride ourselves in always doing the right thing, no matter what. Why? Because we know that you can’t go wrong by doing right.

Oakley Group acquires and develops multifamily & build-to-rent communities that generate superior risk-adjusted returns in target markets that exhibit strong population and job growth with high barriers to entry. Our team leverages their diverse backgrounds and extensive relationships to create value in all facets of the acquisition, reposition, development, and operation of our communities. We have an entrepreneurial eye in identifying hidden upside and a reputation for executing on creative business plans that unlock desired value. We are comprised of a small team, allowing for a dynamic office culture and fun work environment!

Executive Assistant Job Description and Requirements

• Monday – Friday; 40 hours/week
• Manage complex calendars including scheduling appointments and managing logistics for meetings and client events
• Answering calls and managing emails for executives
• Meeting and greeting guests
• Completion of detailed corporate expenses including tracking receipts and reimbursements
• Coordinating travel arrangements including flights, visas/passports, vehicles, hotels, and other reservations
• Collaborate with the broader team
• Maintaining and organizing both digital and paper files
• Manage investor contacts and relations
• Monitoring and maintaining office equipment and inventory supplies
• Manage bank accounts and analyze profit and loss statements
• Assist with a variety of bespoke projects, including event planning, strategic operations, and process improvement initiatives
• Assist in managing commercial property assets
• Maintain confidentiality, work in a fast-paced environment, make informed decisions and work independently and efficiently with accuracy in high pressure situations

Skill Requirements

• Positive and professional attitude with the ability to self-motivate
• Task oriented
• Highly proficient with email, calendar, and Microsoft Office Suite
• High level of attention to detail and accuracy
• Handle confidential information with diplomacy and discretion
• Excellent organizational and time-management skills, with the ability to prioritize workload, and multitask to meet deadlines
• A self-starter with a high degree of energy and careful attention to detail
• Strong sense of initiative and a process-improvement mindset

Education, Experience, and Pay

• Bachelor’s degree
• Preferred candidates have at least 7 years of experience working in the multifamily/apartment industry
• Pay is $60k + depending on experience + benefits/insurance/bonus etc.