Manager, Payroll & Benefits

Summary:

The primary responsibility is for processing corporate payroll and performing supplementary analysis on a semi-monthly basis.  Additionally, this position is responsible for the payroll inputs into annual budgets and quarterly reforecasts for both property and corporate books, as well as providing related supporting detail and variance analysis.  The position also assists the HR Department by maintaining HR files, mainly benefits administration and preparing compensation planning.

Responsibilities:

Payroll

• Process timesheets, W4s, pay stubs, payroll change authorizations, etc. each pay period.
• Prepare payroll packet for senior level review prior to payroll release date.
• Release reminder emails to staff regarding payroll deadlines.
• Distribute all W2s & 1095-Cs in a timely fashion.
• Fund 401k, HSA, and FSA each pay period.
• Communicate with John Hancock regarding withdrawals, final payoffs, and other modifications.
• Process payroll for any discretionary and/or timely bonuses.
• Lead annual 401(K) audit, workers compensation, Dept of Labor, and other Agency audits.
• Respond to annual corporate and property audits for payroll purposes.

Accounting and Analysis

• Coordinate with General Managers and Director of HR to maintain up-to-date property/corporate allocations; verify property allocations against signed property forms each pay period.
• Bill back properties in a timely manner for each payroll.
• Manage preparation of the annual payroll budget and payroll quarterly reforecasts; provide supplementary analysis, and variance comments.
• Provide monthly Corporate payroll variance analysis and comments.
• Prepare ad hoc payroll analysis as requested; including historical trends analysis, and sensitivity analysis for budget/reforecast executive review and decision making.
• Calculate bonus accruals, bonus reimbursement revenue receivable, and other payroll related accruals for accountants to record. Perform true-up analysis of accrued amounts to actual bonus expense and project adjustments.
• Assist General Managers and Department leaders with payroll analysis based on staffing assumptions and allocation sheets.
• Track PTO donation program and propose necessary entries to Corporate Accounting.
• Prepare Excel templates as necessary for Payroll and HR, including all-staff databases.

Human Resources

• Coordinate with HR Department regarding upcoming payroll and HR policy changes.
• Ensure that all benefit elections are recorded by benefit service providers; provide census and census reconciliations as needed.
• Verifies benefit billing accuracy and processes for payment.
• Maintain payroll records, payroll system, and benefits programs.
• Work with HR Generalist to ensure the processing of new hires, promotions and terminations has been accurately and timely input in the payroll system.
• Administers COBRA for group health plans.
• Prepare market compensation survey submissions, as requested.
• Maintain company salary and market benchmarking tools.
• Create annual pay planning and reforecasting tools for leadership.
• Provide payroll software training.
• Process any child support and/or garnish paperwork received.

Skills and Abilities:

• Strong organizational and communication skills.
• Attention to detail and thoroughness in work.
• Ability to maintain utmost confidentiality and objectivity.
• Enjoys collaboration with employees across various departments.
• Ability to manage multiple time critical deadlines and prioritize projects.
• Must be able to effectively manage high levels of stress.

Minimum Qualifications:

• Minimum BA in Business Administration, Accounting or Human Resources or three (3) years of payroll and benefits administration systems.
• Proficient knowledge of MS Word and MS Outlook.
• Advanced MS Excel skills including complex logic formulas and proficiency with lookup and reference formulas.
• Ability to perform financial analysis and communicate the results to senior management.
• Prior experience with paycom preferred, but not required.
• Commercial Real Estate experience preferred, but not required.