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Executive Assistant

Salary
<$75,000
Employment
Full Time
Real Estate Field
Location
San Diego
 CA
Postal Code
92123
Country
United States

This job is no longer active.

Description


City of San Diego

Planning Department

EXECUTIVE ASSISTANT

 

 

JOB INFORMATION:

The City of San Diego Planning Department is in the process of filling one vacant Executive Assistant position.  The position will report directly to the Planning Director.  This is a great opportunity for a candidate with excellent organization and communication skills, and experience providing proficient administrative support.

 

Under the supervision of the Planning Director, this position will be responsible to perform executive assistant duties for the Planning Department Director such as but not limited to: arrange meetings, appointments, and itineraries; take and type minutes of meetings; compose and edit routine correspondence and assemble statistical reports; provide information and interpret administrative policies and procedures for government officials, City Council, commission members, community organizations, and the public; may supervise clerical subordinates; may take difficult and varied dictation; and perform other support/administrative duties as assigned.
 

MINIMUM REQUIREMENTS

You must meet the following requirements on the date you apply, unless otherwise indicated.
 
EXPERIENCE:  Three years of full-time clerical experience which MUST include a minimum of one year of full-time experience as a personal or private executive assistant.
 
     NOTES:

  • Successful completion of a formalized (classroom) clerical training program consisting of a minimum of 520 hours of training, specifically in clerical or office procedures, may be substituted for one year of the required clerical experience, but cannot be substituted for the personal or private executive assistant experience.
  • An Associate's Degree in Office Education-Secretarial or a closely related program may be substituted for two years of the required clerical experience, but cannot be substituted for the personal or private executive assistant experience.
  • City of San Diego employees using Out-of-Class Assignment (OCA) experience to qualify must submit written documentation signed by their appointing authority or payroll specialist, detailing the work performed, dates, and total number of qualifying OCA hours.  OCA experience without the required documentation will NOT be considered.

     

TYPING SKILLS:  A typing certificate indicating the ability to type at a corrected speed of 50 net words per minute (WPM) on a computer keyboard is required.  The certificate must be issued under International Typing Contest Rules, specify the name of the organization/agency and signature of the person administering the test, the net and gross speed, the number of errors and that the test was five minutes or longer.  Certificates specifying more than five errors will NOT be accepted.  For additional information and a list of agencies that conduct typing tests, go to

 

HIGHLY DESIRABLE:

  • Experience as an executive assistant for a board/commission president, chief executive officer, elected official or similar executive.
  • Lead/supervisory experience.
  • High level of proficiency in Adobe Acrobat and Microsoft Office applications including Word, Excel, Access, Power Point and Outlook.
  • Skilled in written and oral communication.
  • Skilled in organizing digital information, office supplies, files and equipment

SCREENING PROCESS:

The first step to be considered for this position is to be placed on the job classification eligibility list. The eligibility list generated from this recruitment may be used to fill other Executive Assistant positions in the City of San Diego. The application is anticipated to be available from August 10, 2018 through August 20, 2018. Click on the following link to access the City of San Diego’s Personnel Department website: 

 

Please ensure all information is complete and accurate as the responses you provide on the supplemental questions will be reviewed using an automated evaluation system.  If you are successful in this initial screening process, your application will be reviewed for applicable education, experience, and/or training to ensure all minimum requirements have been met.  Successful candidates will be placed on an eligibility list which will be used to fill position vacancies during the next six months (180 days).  For each vacancy, only those candidates with the most appropriate qualifications will be contacted by the Planning Department for an opportunity to submit a resume for interview consideration.

 

 

Job Function


 

Job Sector


Not specified

 

Experience


2+ to 5 years


This job is no longer active.

Administration San Diego Full Time CA Administration Executive Assistant other